When it comes to finding a new payroll provider for your business, it is something that you will need to plan carefully and ensure it is done at the correct time. You will also need to do plenty of research to find the best one for your business to ensure a smooth transition. If this is something your company is thinking of doing, below is some advice of things to consider that can help you plan effectively and ensure the process is done correctly.
The Best Time To Switch
Ideally, you will look to make the switch at the end/beginning of your financial year, which is not always possible when you are a global company. If you require a global payroll provider, your accounting team will need to decide when to make the switch that will cause the least disruption to the business. You may also find that there is less choice available with companies offering a global solution, and less choice can make the research phase a much more manageable task.
Research The Different Products Available
Whatever your company requirements are, you will have to spend time researching the different available solutions so that you can find the best one for your business. You will want to ensure that the system is compatible with the other ones you are currently using and find viable solutions to bridge the gap if necessary. Look at what companies have to say about the payroll provider they are using, which can give you insight into the solution’s functionality and the support the company provides their customers.
Book A Demo
When you have done your research and have a couple of options left, you will then want to arrange a demonstration to see what it does. Many companies offer free online evaluations you can book to show you everything that the new system can offer. You can also book an appointment with their representative to show you the features, which may be in-person, or using video conferencing software. Having hands-on experience with a system allows you to judge better whether it is suitable or not and enable you to make an informed decision.
Once you have made your decision as to which payroll provider to use, you will have to start planning the implementation phase, which is going to require the assistance of multiple departments in your company. Take your time with the planning, and you can help ensure the transition to your new payroll provider goes off without a hitch, and you have an ideal solution that integrates perfectly with your business.